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#1
July 10, 2009, 03:38 PM
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Business English
Business English Business Letters in English 4/7/2009 Alkhader Ali Alkhader Source : www.EnglishClub.com Business English Business (noun): 1- Commercial activity; a commercial organization. 2- Somebody’s regular occupation; work to be done or things to be attended to. 3- Somebody’s concern. OTHER WORDS: businessman or businesswoman noun businesslike adjective busy adjective. Business English in English How to write business letters and other correspondence in English, Includes memos and emails? Business Letters in English Business letters are formal paper communications between, to or from businesses and usually sent through the Post Office or sometimes by courier. Business letters are sometimes called "snail-mail" (in contrast to email which is faster). This lesson concentrates on business letters but also looks at other business correspondence. It includes: Letter Memo Fax Who writes Business Letters? Most people who have an occupation have to write business letters. Some write many letters each day and others only write a few letters over the course of a career. Business people also read letters on a daily basis. Letters are written from a person/group, known as the sender to a person/group, known in business as the recipient. Here are some examples of senders and Recipients: Business «» business Business «» consumer Job applicant «» company Citizen «» government official Employer «» employee Staff member «» staff member Why write Business Letters? There are many reasons why you may need to write business letters or other correspondence: To persuade To inform To request To express thanks To remind To recommend To apologize To congratulate To reject a proposal or offer To introduce a person or policy To invite or welcome To follow up To formalize decisions Read through the following pages to learn more about the different types of business letters, and how to write them. You will learn about formatting, planning, and writing letters, as well as how to spot your own errors. These pages are designed to help you write business letters ad correspondence, but they will also help you learn to read, and therefore respond to, the letters you receive. You will also find samples that you can use and alter for your own needs. Business Letter Vocabulary Attachment Extra ******** or image that is added to an email Block format Most common business letter format, single spaced, all paragraphs begin at the left margin Body The ******* of the letter; between the salutation and signature Bullets Small dark dots used to set off items in an unnumbered list Certified mail Important letters that sender pays extra postage for in order to receive a notice of receipt Coherent Logical; easy to understand Concise Gets to the point quickly Confidential, personal Private Diplomacy, diplomatic Demonstrating consideration and kindness Direct mail, junk mail Marketing letters addressed to a large audience Double space Format where one blank line is left between lines of **** Enclosure Extra ******** or image included with a letter Formal Uses set formatting and business language, opposite of casual Format The set up or organization of a ******** Heading A word or phrase that indicates what the **** below will be about Indent Extra spaces (usually 5) at the beginning of a paragraph Informal Casual Inside address Recipient's mailing information Justified margins Straight and even ****, always begins at the same place Letterhead Specialized paper with a (company) logo or name printed at the top Logo Symbol or image that identifies a specific organization Margin A blank space that borders the edge of the **** Memorandum (memo) ******** sent within a company (internal), presented in short form Modified block format Left justified as block format, but date and closing are centered On arrival notation Notice to recipient that appears on an envelope (e.g. "confidential") Postage The cost of sending a letter through the Post Office Proofread Read through a finished ******** to check for mistakes Punctuation Marks used within or after sentences and phrases (e.g. Periods, commas) Reader-friendly Easy to read Recipient The person who receives the letter Right ragged Format in which **** on the right side of the ******** ends at slightly different points (not justified) Salutation Greeting in a letter (e.g. "dear Mr. Jones") Sensitive information ******* in a letter that may cause the receiver to feel upset Semi-block format Paragraphs are indented, not left-justified Sincerely Term used before a name when formally closing a letter Single spaced Format where no blanks lines are left in-between lines of **** Spacing Blank area between words or lines of **** Tone The feeling of the language (e.g. Serious, enthusiastic) Transitions Words or phrases used to make a letter flow naturally (e.g. "furthermore", "on the other hand") Business Letter Formats There are certain standards for formatting a business letter, though some variations are acceptable (for example between European and North American business letters). Here are some basic guidelines: Use A4 (European) or 8½ X 11 inch (North American) paper or letterhead Use 2.5 cm or 1 inch margins on all four sides Use a simple font such as Times New Roman or Arial Use 10 to 12 point font Use a comma after the salutation (Dear Mr. Bond), Lay out the letter so that it fits the paper appropriately Single space within paragraphs Double space between paragraphs Double space between last sentence and closing (Sincerely, Best wishes), Leave three to fives spaces for a handwritten signature cc: (meaning "copies to") comes after the typed name (if necessary), enc: (meaning "enclosure") comes next (if necessary), Fold in three (horizontally) before placing in the envelope Use right ragged formatting (not justified on right side) Formatting Business Letters Block format is the most common format used in business today. With this format, nothing is centered. The sender's address, the recipient's address, the date and all new paragraphs begin at the left margin, like this: Wicked Wax Co. Ltd >> SENDER'S ADDRESS 22 >> May be printed company logo and address Charlton Way London, SE10 8QY Skip 2 lines 5th December, 2006 >> DATE Skip 2 lines Ms. Maggie Jones >> RECIPIENT'S ADDRESS Angel Cosmetics Inc. 110 East 25th Street New York, NY, 10021 USA Skip 2 lines Your ref: 123 >> RECIPIENT'S REFERENCE (IF ANY) Our ref: abc >> SENDER'S REFERENCE (IF ANY) Skip 2 lines Dear Ms. Jones, >> SALUTATION Skip 2 lines Forthcoming Exhibition >> SUBJECT Skip 1 line First paragraph… Skip 1 line Second paragraph… >> BODY OF LETTER Skip 1 line Third paragraph… Skip 1 line Sincerely, >> CLOSING Skip 1 line >> SIGNATURE (HAND-WRITTEN) Morris Howard Skip 1 line Morris Howard, President >> NAME, TITLE (TYPED) Skip 1 line cc: Brian Waldorf >> Copy To Skip 1 line Formatting Envelopes for Business Letters It is best to type an envelope for a business letter. Most word ******** programs contain an envelope labeling function to help you. All you need to do is indicate the size of envelope you are using and type the correct information in the appropriate fields, for example: 
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#2
July 19, 2009, 06:45 PM
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رد: Business English
thank uuuu
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| مواقع النشر (المفضلة) |
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